If you’re planning a trip to the United States, you’ll need a visa. Once your visa is approved, you’ll need to collect it. But what if you can’t pick it up yourself? That’s where a Sample Authrisation Letter For Us Visa Collection comes in handy. This letter allows someone else to collect your visa on your behalf. This article will break down everything you need to know about creating and using one.
Understanding the Importance of an Authorisation Letter
Getting your US visa is a big step, and sometimes life throws curveballs. Maybe you’re stuck at work, dealing with a family emergency, or already abroad. That’s why an authorisation letter is so important. It provides the US Embassy or Consulate with clear permission for another person to collect your visa. This letter ensures that your visa, a crucial document for your travel, gets into the right hands and prevents any potential delays or complications.
Here’s a quick rundown of why it’s useful:
- Convenience: Allows someone else to handle collection if you’re unavailable.
- Security: Ensures the right person gets your sensitive documents.
- Compliance: Follows the guidelines set by the US Embassy or Consulate.
It’s pretty straightforward. You’re basically saying, "Hey, it’s okay for this person to collect my visa for me."
Sample Authorisation Letter For Us Visa Collection: Various Examples
Example 1: Authorisation Letter for a Family Member
Subject: Authorisation for US Visa Collection – [Your Name] – [Application ID/Case Number]
Dear Visa Officer,
Please accept this letter as authorisation for my [Relationship to you, e.g., mother, brother, spouse], [Name of Family Member], with identification document [ID Type and Number, e.g., Passport Number: 123456789] to collect my US visa on my behalf.
I am unable to collect my visa personally due to [Brief reason, e.g., work commitments, travel]. I confirm that [Name of Family Member] is authorised to receive the visa and any related documents.
Thank you for your understanding and assistance.
Sincerely,
[Your Full Name]
[Your Passport Number]
[Your Phone Number]
[Your Email Address]
Example 2: Authorisation Letter for a Friend
Subject: Authorisation for US Visa Collection – [Your Name] – [Application ID/Case Number]
To Whom It May Concern,
This letter serves as my official authorisation for my friend, [Friend’s Full Name], holding identification document [ID Type and Number, e.g., Driver’s License Number: ABC123DEF], to collect my US visa on my behalf. My visa application reference number is [Application ID/Case Number].
Due to [Brief reason, e.g., I will be out of town, I have a scheduling conflict], I am unable to collect my visa in person.
I confirm that [Friend’s Name] is fully authorised to receive my visa and all related documents.
Thank you for your attention to this matter.
Best regards,
[Your Full Name]
[Your Passport Number]
[Your Phone Number]
[Your Email Address]
Example 3: Authorisation Letter for a Colleague
Subject: Authorisation for US Visa Collection – [Your Name] – [Application ID/Case Number]
Dear Visa Section,
I, [Your Full Name], hereby authorise my colleague, [Colleague’s Full Name], holding identification document [ID Type and Number, e.g., Passport Number: GHI987JKL], to collect my US visa. My application reference number is [Application ID/Case Number].
I will be unable to collect the visa myself due to [Brief reason, e.g., business travel, important meeting]. [Colleague’s Name] will be representing me in this process and has full authority to collect the visa and all necessary accompanying documents.
Thank you for your cooperation.
Sincerely,
[Your Full Name]
[Your Passport Number]
[Your Phone Number]
[Your Email Address]
Example 4: Authorisation Letter with a Power of Attorney
Subject: Authorisation for US Visa Collection – [Your Name] – [Application ID/Case Number] – Power of Attorney
To the Consular Officer,
I am writing to authorise [Representative’s Full Name], holding identification document [ID Type and Number], to collect my US visa (application reference number: [Application ID/Case Number]) on my behalf.
As I am currently [Brief reason, e.g., incapacitated, travelling], I am unable to collect the visa personally. [Representative’s Name] has been granted Power of Attorney, a copy of which is attached to this letter for your reference. They are fully authorised to act on my behalf in all matters related to the collection of my visa.
Thank you for your understanding.
Sincerely,
[Your Full Name]
[Your Passport Number]
[Your Phone Number]
[Your Email Address]
Attachment: Copy of Power of Attorney
Example 5: Authorisation Letter for a Courier Service
Subject: Authorisation for US Visa Collection – [Your Name] – [Application ID/Case Number]
Dear Visa Section,
This letter confirms my authorisation for [Courier Company Name] to collect my US visa on my behalf. My application reference number is [Application ID/Case Number]. The courier will be represented by [Courier Representative’s Name] and present identification [ID Type and Number of Courier Representative].
I am unable to collect the visa myself due to [Brief reason, e.g., distance, time constraints]. The courier is authorized to collect my visa and any related documents.
Thank you for your cooperation.
Best regards,
[Your Full Name]
[Your Passport Number]
[Your Phone Number]
[Your Email Address]
Example 6: Authorisation Letter with Specific Instructions
Subject: Authorisation for US Visa Collection – [Your Name] – [Application ID/Case Number] – Specific Instructions
Dear Visa Officer,
I, [Your Full Name], authorise [Representative’s Full Name], holding identification document [ID Type and Number], to collect my US visa. My application reference number is [Application ID/Case Number].
Please note the following specific instructions: [List any specific instructions, e.g., “Please ensure the visa is placed in a secure envelope.” or “Please confirm the passport details before release.”]. I will be unable to collect the visa in person due to [Brief reason, e.g., my current location, work commitments].
I confirm that [Representative’s Name] is fully authorised to receive my visa and all associated documents and to follow the above instructions. Thank you for your assistance.
Sincerely,
[Your Full Name]
[Your Passport Number]
[Your Phone Number]
[Your Email Address]
Remember to keep a copy of the authorisation letter for your records. Also, be sure to check the specific requirements of the US Embassy or Consulate where you applied for your visa, as they may have their own specific format or requirements for authorisation letters.