Sending a revised proposal to a client is a critical step in the sales process. It demonstrates your commitment to meeting their needs and increases your chances of winning their business. This essay will provide you with insights and examples to help you write a compelling Sample Email For Sending Revised Proposal To Client.
Why a Well-Crafted Email Matters
A well-written email accompanying your revised proposal is more than just a formality; it’s your opportunity to re-engage the client and highlight the changes you’ve made. It shows you listened to their feedback and are dedicated to providing a solution that fits their requirements. A poorly written email can be confusing, unprofessional, and may even cause the client to lose interest. The importance of a clear and concise email cannot be overstated; it directly impacts the client’s perception of your company and the proposal itself. Consider these aspects:
- Clarity: Ensure your email is easy to understand.
- Professionalism: Maintain a professional tone.
- Conciseness: Get straight to the point.
You should also remember these points:
- Proofread carefully.
- Use a clear subject line.
- Personalize your message.
Here’s a simple table showing the key elements and their purpose:
| Element | Purpose |
|---|---|
| Subject Line | Grabs attention and tells the recipient what the email is about. |
| Greeting | Establishes a friendly and professional tone. |
| Summary of Changes | Quickly highlights the revisions made to the proposal. |
| Call to Action | Instructs the client on the next steps. |
Example 1: A Simple Email for Minor Revisions
Subject: Revised Proposal – [Your Company Name] – [Project Name]
Dear [Client Name],
Thank you again for your feedback on our initial proposal. We’ve made a few minor adjustments based on your comments.
- Revised [Specific section] to include [New detail].
- Updated the pricing to reflect [Change in cost].
Please find the revised proposal attached. We are confident that this version addresses your needs. Please let me know if you have any further questions.
Sincerely,
[Your Name]
[Your Title]
[Your Company Name]
[Your Contact Information]
Example 2: Email for Significant Changes
Subject: Revised Proposal – [Project Name] – Based on Your Feedback
Dear [Client Name],
Following our discussion on [Date] about our initial proposal for [Project Name], we’ve carefully reviewed your feedback and made significant revisions to address your concerns.
The main changes include:
- A modified scope of work, focusing on [New scope].
- An adjusted timeline, now outlining [New timeline].
- Revised pricing structure, including a breakdown of [New pricing].
We’ve attached the revised proposal for your review. We are eager to proceed with this project and believe the new proposal better meets your requirements. Please let us know if you require any further clarification or have any additional questions.
Best regards,
[Your Name]
[Your Title]
[Your Company Name]
[Your Contact Information]
Example 3: Email with a Focused Call to Action
Subject: Revised Proposal – [Project Name] – Next Steps
Dear [Client Name],
Thank you for the valuable feedback. We are happy to provide a revised proposal reflecting your needs, especially regarding [Specific area of change].
Specifically, we’ve addressed [One key change] and [Another key change]. The revised proposal is attached.
We encourage you to review the document at your earliest convenience. If the revised proposal is approved, the next step is to schedule a kickoff meeting. Please let me know if the proposal is suitable. We can schedule this meeting for [Date] or [Date].
Kind regards,
[Your Name]
[Your Title]
[Your Company Name]
[Your Contact Information]
Example 4: Email Highlighting Client’s Benefit
Subject: Revised Proposal – [Project Name] – Focusing on Your Goals
Dear [Client Name],
Thank you again for the time and the valuable feedback. We have updated the proposal to provide a greater focus on [Client’s goal].
We have made the following change to your requirements and benefit:
- Revised [Specific change] which helps you to [Benefit].
- Updated [Another specific change] for [Another Benefit].
The attached proposal provides detail on this, and includes a new [Benefit]. We are very happy with this new direction.
If you are satisfied, we can arrange a video call to finalize your project. We look forward to hearing from you.
Best regards,
[Your Name]
[Your Title]
[Your Company Name]
[Your Contact Information]
Example 5: Email Expressing Enthusiasm for the Project
Subject: Revised Proposal for [Project Name] – Ready to Move Forward
Dear [Client Name],
We appreciate your insights and have carefully considered your feedback. We’re excited about the prospect of working on [Project Name] and have revised the proposal to address your needs.
We have included the following changes:
- [Change]
- [Change]
- [Change]
The attached revised proposal details the changes. If this proposal meets your needs, let me know and we can discuss finalizing the contract and begin the implementation. We are ready and waiting for your go-ahead.
Sincerely,
[Your Name]
[Your Title]
[Your Company Name]
[Your Contact Information]
Example 6: Email with a Follow-up Plan
Subject: [Project Name] Proposal – Revised and Ready for Review
Dear [Client Name],
We’ve addressed your feedback on the [Project Name] proposal, and you can find the revised version attached. Thank you for your clear direction – we think the changes look good!
We’ve updated the following areas:
- [Change]
- [Change]
- [Change]
We plan to follow up with you on [Date] to answer any questions. In the meantime, feel free to reach out at any time. If the proposal is approved, we can prepare the final documents. Thank you!
Best,
[Your Name]
[Your Title]
[Your Company Name]
[Your Contact Information]
Example 7: Email for a Very Large Project
Subject: Revised Proposal: [Project Name] – Comprehensive Update
Dear [Client Name],
Thank you for your comprehensive feedback on the initial proposal for [Project Name]. We understand the value of the project and have completely revised our initial proposal.
This proposal has many changes:
- We changed the focus on [Change].
- We have re-defined [Change].
- We have included new [Change] that are helpful to your needs.
This document has many sections and changes, so we are happy to set up a call to discuss the proposal in detail and clarify any questions. If this is helpful, let us know the time to schedule a meeting.
Sincerely,
[Your Name]
[Your Title]
[Your Company Name]
[Your Contact Information]
In conclusion, creating the right **Sample Email For Sending Revised Proposal To Client** is crucial to ensure you have the best chance to win. By following these examples and guidelines, you can write emails that clearly convey your changes, highlight the benefits to the client, and ultimately, lead to a successful outcome. Good luck!