Understanding the Importance: Sample Letter Of Transfer Of Patient Care

Subject: Transfer of Care – [Patient Name] – [Date of Birth] – [Medical Record Number]

Dear Dr. [PCP’s Last Name],

This letter is to inform you of the transfer of care for [Patient Name], DOB: [Date of Birth], Medical Record Number: [Medical Record Number]. [Patient Name] was admitted to [Hospital Name] on [Date of Admission] due to [Reason for Admission].

Key Information:

• Diagnosis: [Patient’s Primary Diagnosis] and [Secondary Diagnoses].
• Current Medications:
  • [Medication 1] – [Dosage] – [Frequency]
  • [Medication 2] – [Dosage] – [Frequency]
• Allergies: [List Allergies or “No known allergies”].
• Procedures: [List any procedures performed].
• Follow-up Instructions: [Specify any required follow-up appointments, lab work, or other instructions].

The patient’s condition has improved, and they are being discharged home. Please schedule a follow-up appointment within [Number] days/weeks to review their condition and medications. We have attached a copy of the discharge summary for your review.

If you have any questions or require further information, please do not hesitate to contact us at [Hospital Phone Number].

Sincerely,

[Doctor’s Name]

[Doctor’s Title]

[Hospital Name]

Subject: Transfer of Care – [Patient Name] – [Date of Birth] – [Specialty Clinic]

Dear Dr. [General Practitioner’s Last Name],

This letter is to inform you about the transfer of care for [Patient Name], DOB: [Date of Birth]. [Patient Name] was under our care at [Specialty Clinic] for [Reason for Specialty Care].

Summary of Treatment:

1. Diagnosis: [Patient’s Primary Diagnosis]
2. Treatment: [Detailed description of treatments and their outcomes].
3. Current Status: [Patient’s current health status].

Current Medications:

We have modified the patient’s medication to: [Medication 1] – [Dosage] – [Frequency]; [Medication 2] – [Dosage] – [Frequency].

Please continue to monitor the patient for [Specific symptoms or conditions]. We recommend the patient continues to follow up at [Frequency and Location] for monitoring. We have included all necessary lab results, imaging reports, and specialist’s notes.

We will be sending the relevant medical records separately. Please feel free to contact us at [Clinic Phone Number] if you need more information.

Sincerely,

[Specialist’s Name]

[Specialist’s Title]

[Specialty Clinic]

Subject: Transfer of Care – [Patient Name] – [Date of Birth] – Rehabilitation Center

Dear [Receiving Physician’s Name/Facility Name],

This letter provides details on the transfer of care for [Patient Name], DOB: [Date of Birth], following their stay at [Rehabilitation Center]. [Patient Name] was admitted on [Date of Admission] for rehabilitation after [Reason for admission – e.g., stroke, surgery].

Highlights of Rehabilitation:

• Progress: [Describe patient’s progress, e.g., improvements in mobility, speech, or daily living skills].
• Therapies: [Types of therapy received, e.g., physical therapy, occupational therapy, speech therapy].
• Current Functionality: [Patient’s current functional abilities and limitations].

Recommendations:

• Continue with [Specific exercises or therapies].
• Medication management: [List medications and instructions].
• Home environment modifications: [Recommendations for home safety].

A detailed rehabilitation summary, including progress reports and therapy notes, is attached. Please ensure the patient continues with the outlined care plan. If you require additional information, please contact us at [Rehab Center Phone Number].

Sincerely,

[Rehabilitation Doctor’s Name]

[Doctor’s Title]

[Rehabilitation Center]

Subject: Transfer of Care – [Patient Name] – [Date of Birth] – Hospice Care

Dear [Receiving Hospice Provider Name],

This letter is to inform you of the transfer of care for [Patient Name], DOB: [Date of Birth], for hospice services. The patient has been diagnosed with [Terminal illness] and has chosen hospice care.

Patient’s Current Condition:

[Describe patient’s physical and emotional state, including any current symptoms (e.g., pain, shortness of breath)].

Medication and Treatment:

• Medications: [List all medications, dosages, and administration instructions].
• Pain Management: [Detailed pain management plan].
• Other Treatments: [List any other ongoing treatments or therapies].

We have provided the patient and their family with information regarding hospice services and will be providing all pertinent medical records, advanced directives, and end-of-life wishes. Please contact us at [Referring Physician’s Phone Number] if you have any immediate questions. We are available to assist in the transition.

Sincerely,

[Referring Physician’s Name]

[Physician’s Title]

Subject: Transfer of Care – [Patient Name] – [Date of Birth] – Moving

Dear Dr. [New Physician’s Name],

This letter is to facilitate the transfer of care for [Patient Name], DOB: [Date of Birth], who is relocating to [New City, State].

Medical History Summary:

[Patient’s Name] has a history of [list chronic conditions, surgeries, and significant medical events].

Current Management:

• Medications: [list current medications].
• Follow-up Schedule: [Follow-up schedule instructions].
• Recommendations: [Additional recommendations].

We have contacted the patient to share your contact information and recommend they schedule an appointment at their earliest convenience. We have attached a comprehensive medical record for your review and will forward the hard copies via secure mail. Should you have any questions, contact us at [Clinic Phone Number].

Sincerely,

[Physician’s Name]

[Physician’s Title]

Subject: Transfer of Care – [Child’s Name] – [Date of Birth] – Pediatric Care

Dear Dr. [Receiving Pediatrician’s Name],

This letter is to facilitate the transfer of care for [Child’s Name], DOB: [Date of Birth]. [Child’s Name] has been under our care, and we are now transferring their care to your practice.

Relevant Information:

1. Medical History: [Summarized medical history, including birth history, significant illnesses, and hospitalizations].
2. Immunizations: [Vaccination records].
3. Allergies: [List known allergies].
4. Current Medications: [List all medications, dosages, and instructions].

We have provided the parent/guardian with a copy of all necessary medical records, including the patient’s medical history, vaccination records, and any relevant test results. Parents contact information is: [Parents’ contact information]. Should you need any additional information, please contact us at [Pediatric Clinic Phone Number].

Sincerely,

[Pediatrician’s Name]

[Pediatrician’s Title]