UAT Completion Email Sample: What You Need to Know

In the world of software development and testing, User Acceptance Testing (UAT) is a super important step. It’s where real users test out the software to make sure it works like it should before it’s officially launched. And when UAT is done, you need to let everyone know! That’s where a good UAT Completion Email Sample comes in handy. This guide will show you how to create effective emails to communicate the results of UAT and keep everyone in the loop.

Why a Good UAT Completion Email Matters

Communicating the results of UAT is vital for a few reasons. It keeps everyone informed about the project’s progress, and it makes sure that any problems found during testing get addressed quickly. Clear communication can prevent delays and make sure the final product is something everyone is happy with. A well-written email can also:

  • Show that the testing phase has concluded.
  • Summarize the main findings from the testing.
  • Point out any issues and what the next steps are.

Here are some things that typically get included in a UAT completion email.

  • A summary of the test results
  • Details on any outstanding issues
  • The next steps in the project’s lifecycle

Email to Project Stakeholders – UAT Results Summary

Subject: UAT Completion and Results Summary – [Project Name]

Hi Team,

This email confirms the completion of User Acceptance Testing (UAT) for the [Project Name] project. We’ve finished the testing phase and would like to provide a summary of the results.

Testing Period: [Start Date] – [End Date]

Testers Involved: [List of Testers or Roles]

Key Findings:

  • [Summary of successful test cases and their results]
  • [Summary of any major issues identified]
  • [Overall Assessment: e.g., “The system meets the requirements.” or “Minor adjustments are needed.”]

A detailed report with all test results is attached. It includes:

  1. Test case results (Pass/Fail/In Progress)
  2. Screenshots or descriptions of any defects
  3. Recommendations for improvements, if any.

Next Steps:

  1. The development team will address the issues outlined in the report.
  2. [Planned date for bug fixes or updates].
  3. We will then schedule a retesting phase (if necessary).
  4. Final Project Approval: [Date or stage for final approval]

Please review the attached report and reach out to [Contact Person/Team] if you have any questions.

Thanks,

[Your Name/Team Name]

Email to the Development Team – Issue Reporting and Action Items

Subject: UAT Feedback and Action Items – [Project Name]

Hi Development Team,

UAT for [Project Name] is complete. We’ve compiled a list of issues that require your attention. You can find the details in the attached report, along with supporting evidence like screenshots.

Key Issues:

Issue ID Description Priority Assigned To
[Issue ID 1] [Description of the Issue] High [Developer’s Name]
[Issue ID 2] [Description of the Issue] Medium [Developer’s Name]

Action Items:

  1. Please review the attached report.
  2. Prioritize and address the identified issues based on their severity.
  3. Provide estimated timelines for the fix.
  4. Notify us when fixes are complete.
  5. We will retest to ensure the issues are resolved.

We appreciate your efforts in resolving these issues. Please don’t hesitate to contact us if you need more information or clarification.

Best Regards,

[Your Name/Team Name]

Email to Testers – Thank You and Feedback Collection

Subject: Thank You – UAT Completion and Feedback for [Project Name]

Hi Testers,

We want to express our sincere appreciation for your participation in the UAT of [Project Name]. Your valuable input helped us ensure the software works well and meets user needs.

Your Contributions

  • Thanks for taking the time to test the software.
  • Thanks for all the feedback on any bugs or other problems.

Feedback Request:

We’d love to hear your thoughts on the UAT process. Your feedback will help us improve future testing efforts. Please consider sharing your thoughts on:

  1. What went well during testing.
  2. Any areas that could be improved.
  3. Suggestions for future tests.

Please reply to this email with your feedback, or if you prefer, you can respond on [feedback form link].

Thanks again for your help!

[Your Name/Team Name]

Email Regarding Retesting – Schedule and Instructions

Subject: Retesting Schedule and Instructions for [Project Name]

Hi Team,

This email provides the schedule and guidelines for the retesting phase of the [Project Name] project.

Retesting Scope:

The retesting phase will focus on verifying the fixes for the issues identified during the UAT, as detailed in the previous report.

Retesting Schedule:

Start Date: [Date]
End Date: [Date]

Test Cases: [Number]

Testers Involved: [List of Testers or Roles]

Instructions:

  1. Review the attached report with the updated status of each issue.
  2. Focus on the test cases related to the resolved issues.
  3. Document your findings (Pass/Fail) with supporting evidence (screenshots, descriptions) in the provided testing log: [link to testing log].
  4. Inform us of any defects immediately.

Please make sure you are available during the retesting dates. Please reach out to [Contact Person/Team] if you have any questions.

Thank you for your attention to this matter.

[Your Name/Team Name]

Email to Project Manager – UAT Approval and Next Steps

Subject: UAT Completion and Approval Request – [Project Name]

Hi [Project Manager’s Name],

This email confirms the completion of User Acceptance Testing (UAT) for the [Project Name] project.

Results Summary:

  • [Include a brief summary of UAT results.]
  • [Issues Resolved]
  • [Issues still to be addressed.]

Next Steps:

  1. The development team will work on these.
  2. After the fixes, retesting will occur.
  3. Following the retesting, we’ll provide a final report.
  4. We would like a final approval on the project.

Please let us know if you have any questions or require more information. We look forward to getting your approval to move forward.

Best regards,

[Your Name/Team Name]

Email for Release Announcement – After Successful UAT

Subject: [Project Name] Release Announcement

Hi Everyone,

We are delighted to announce that the [Project Name] has been successfully completed. User Acceptance Testing (UAT) has been concluded, and everything has been reviewed and approved.

Release Details:

  • Release Date: [Date]
  • Release Notes: [Link to release notes]
  • How to Access: [Instructions on how to access the new software]

We are excited to launch the software! If you encounter any issues, please reach out to [Contact Person/Team].

Thank you to everyone involved in this project.

Sincerely,

[Your Name/Team Name]

Email to Business Team – Highlighting Project Success

Subject: Successful Launch of [Project Name]

Dear Business Team,

We’re excited to let you know that the [Project Name] project has been successfully launched! User Acceptance Testing (UAT) has been finalized, and the launch has been scheduled for [Date].

Highlights of UAT

  • The testing process has gone well.
  • The project meets the needs of the business.

The benefits of this release include:

  • [Feature 1].
  • [Feature 2].

We are happy to announce the launch of this product to our customers.

Best regards,

[Your Name/Team Name]

In conclusion, a well-crafted UAT Completion Email Sample is more than just a formality. It’s a key part of making sure everyone stays informed, problems get fixed, and the final product is a success. Using clear and concise language, providing summaries, and defining action items can make your UAT completion emails effective. Always remember to adapt the content to your specific project and audience.

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